Taking on premises


Maybe you have outgrown your existing premises, or need to move for other reasons?  How can you manage the re-location process as efficiently and painlessly as possible?

You need to consider the following key questions:

  • What agreements have you entered into to occupy your current premises. This is likely to affect what you need to do when you move
  • Is relocating the right decision
  • What are your premises needs – e.g. size; location, etc.  Can you share, scale down your premises
  • Where to look, and understanding the property market
  • The cost implications of relocating, and where to look for funding
  • What type of tenure do you want
  • Do you want a building you need to improve or re-furbish
  • Is a new-build a possibility
  • How do you negotiate the best deal
  • What professional help do you need and where can you get it
  • How will you deal with delivering your service during a move

Building Assets offers expert services to ensure your organisation manages the activities involved in relocating efficiently, smoothly and cost effectively.  Please see Our services and you can contact Janet Keighley on janetk@building-assets.co.uk to discuss how we can work with you.

We also provide a range of resources on this website to support you with relocating from your premises.  Our resources, and many of the other resources are available free; some external resources have a relatively small charge.

Resources to help you with relocating

Understanding your responsibilities and rights under your current lease is vital if you want to leave your building.  Follow this link  to view the ‘Disposing of your property‘ and theAcquiring new property‘  pages for guidance to help you to understand the implications of your existing lease and the other important issues involved when leaving premises, and to understand any new lease you are offered.  This guidance aims to help you to act correctly, get your timing right and negotiate effectively.  


It can be hard to choose between different new potential premises.  Looking at all the future costs involved with each building will help you make the best decision.

Life Cycle Costing and Whole Life Costing (WLC) are approaches involving calculating the whole cost of a building’s life at the outset, taking into account the initial capital cost, the operational, maintenance, repair, improvement and finally the disposal costs.  Using these approaches improve decision taking and choice between options.  (The terms Life Cycle Costing and Whole Life Costing tend to be used interchangeably but the 2 techniques are slightly different, with WLC being more extensive in the costs which are included.)
A useful explanation of life cycle costing is provided by Constructing Excellence, a construction industry body.  http://www.constructingexcellence.org.uk/pdf/fact_sheet/wholelife.pdf

BCIS Guide Supports Life Cycle Costing Standard – RICS  Brief explanation of life cycle costing from the Royal Institute of Chartered Surveyors. They produce a model, but this costs £75.  Standardized Method of Life Cycle Costing for Construction Procurement

What is Asset Management? | The IAM  Very comprehensive description of WLC and asset management in general from the Institute of Asset Management.  You can download a useful free booklet  https://theiam.org/Landscape-2-Second-Edition

Whole Life Costing | CIPFA  free sample of their model available (full version costs £95)

Please note that we are not recommending any company or organisations, or suggesting that you need to purchase a WLC model:  we include these websites because we think they provide some good free information on this topic.

Information and model documents can be found on the following websites:

Community Matters has resources on Building Management, Finance and Funding,   Negotiating Leases
Some Community Matters resources are available for free, and some are charged for (typically £2 – £12.50) though they are free to members of Community Matters

The Ethical Property Foundation has resources on RentingWhat goes into buying a buildingGood PracticeSharing/co-location


Thinking of moving?  We can help you weigh up the options.