Managing and improving
your premises

Maintaining your premises

From the time you move in you should focus on keeping your building in a good condition.  Public expectations are rising, and the days when users and staff could be expected to put up with scruffy, decrepit buildings have passed.  Also, you will generally have legal obligations under your lease or licence.  Obviously, money is tight for many groups, and we often start with buildings in a poor condition, so it is important to do whatever you can to make and keep your building fit for purpose.  Planning ahead is vital, and understanding the building maintenance life cycle is helpful.

BuildingAssets offers expert services to ensure your organisation manages the activities involved in maintaining your premises efficiently, smoothly and cost effectively.  Please see Our services and you are invited to contact Janet Keighley on to discuss how we can work with you. We focus on helping you to identify and to make the most of the opportunities available, to overcome any obstacles and challenges.

We also provide a range of resources to help you understand how to keep your premises well maintained and manage repairs.  Our resources, and many of the other resources are available free; some external resources have a relatively small charge.

Resources to help you with maintaining your premises

Regular maintenance – a brief guide to maintaining your building.
Life Cycle Costing and Whole Life Costing (WLC) are approaches involving calculating the whole cost of a building’s life at the outset, taking into account the initial capital cost, the operational, maintenance, repair, improvement and finally the disposal costs.  Using these approaches improve decision taking and choice between options.  (The terms Life Cycle Costing and Whole Life Costing tend to be used interchangeably but the techniques are slightly different, with WLC being more extensive in the costs which are included.)

A useful explanation of life cycle costing is provided by Constructing Excellence a construction industry body.

BCIS Guide Supports Life Cycle Costing Standard – RICS  Brief explanation of life cycle costing from the Royal Institute of Chartered Surveyors. They produce a model, but this costs £75.  Standardized Method of Life Cycle Costing for Construction Procurement

What is Asset Management? | The IAM  Very comprehensive description of WLC and asset management in general from the Institute of Asset Management.  You can download a useful free booklet

Whole Life Costing | CIPFA  free sample of their model available (full version costs £95.)

Information and model documents can be found on the following websites:

Community Matters has resources on  Building Management
Some Community Matters resources are available for free, and some are charged for (typically £2 – £12.50) though they are free to members of Community Matters

The Ethical Property Foundation has resources on Manage a building effectively


Planning ahead is vital to keep a building in a good condition.

Image courtesy of Suat Eman at